01 — what it is
The back office for a small studio, shop or agency: projects, hours, invoices, proposals, brand files, inventory and payroll in one place.
02 — who it’s for
Teams of one to twenty who are tired of running the business across six tools and a spreadsheet, and whose clients keep asking “where are we?”
the idea
team.yourstudio.com
projects.yourstudio.com
03 — as the team sees it
04 — inside
Tasks per client, a running timer, hours that roll straight into the next invoice.
Quantity and unit lines, sales tax by ZIP, Stripe pay links, reminders, retainers that go out on the date.
Written from priced blocks, signed online, turned into the invoice and the job the moment they're accepted.
A master project as a chart: tasks and punch lists as bars, the next one lights up when the last one's done and approved.
Handbook, time-off requests, pay stubs, and a payroll run that already knows the hours.
Each client's logos, colours, fonts and a designed brand guide, shareable with a vendor behind a password.
Outstanding, billed by year and by business, bank statements synced and matched to deposits.
Track what you stock and what it costs per unit. Build products from it, price them once, and give each client a storefront of their own items. Orders land on the same invoice as the services, and a cost change reprices every product that uses it.
05 — where it came from
Portal UI began as the back office of a design studio that also stocks, makes and ships physical products. It invoices real clients, pays a real team and fills real orders every week. Every screen was argued over by the people who had to use it the next morning.
06 — pricing, per studio
$89/ month
$179/ month
$279/ month
07 — start a portal
08 — questions
They get an email invitation and sign in with a link; no password. They only ever see their own projects, invoices and files.
Yes. Point team.yourstudio.com and projects.yourstudio.com at us and both doors carry your name. Your portalui.com address keeps working too.
Connect your own Stripe account and every invoice carries a pay button for card or bank transfer. A client can also tell you a check is coming, which pauses reminders.
Import a CSV from Wave, QuickBooks or a spreadsheet and the ledger picks up from there, numbers and all.
In your portal's own storage, private to your studio, with signed links for anything you share out. Large brand files and artwork are fine.
Because we're new at being a product, and we'd rather set each studio up properly than hand everyone the same empty screen. You'll talk to the people who built it.